Delhi has a host of event managers catering to various sizes and types. The capital of India has a booming event management industry. Numerous highly experienced and skilled event managers and companies operate in Delhi. The city is the capital of one of the world’s most diverse countries. There are all kinds of events in Delhi, from corporate functions like conferences and events like product launches to cultural festivals and celebrations like weddings and social events. However, landing with the best corporate event planning company is a challenge.
Whether looking to hold a formal professional function or partnership or desire to organize a lavish celebration, the dedicated event managers will make it happen. The city is also located in a strategic location and has an efficient rail and road network that takes a bit of traveling time. Its many stadiums, hotels, and other facilities can entertain thousands of people at a time.
Therefore, one can easily access a talented workforce to help with their event. Reputable companies in the city also have access to facilities and equipment to help them run the event. It will also be an advantage doing your business here owing to the favorable economic conditions in the city. Below are some of the best corporate event planners in Delhi:
Wizcraft:
Wizcraft is one of the leading event management companies in India that specializes in organizing massive corporate events, conferences, and seminars.
Percept ICE:
Percept ICE is a part of Percept Limited that focuses on experiential marketing, event, and brand activation services provided to corporate clients.
Zeal Integrated Marketing Solutions:
Zeal has made its name in Bangalore and is now taking it ahead by launching the brand across the country. The company boasts of 15 years’ experience in event management, carving a niche in the industry.
Fountainhead MKTG:
A Dentsu Aegis Network company, Fountainhead MKTG covers the end-to-end needs of the client related to corporate events in terms of corporate product launches, conferences, or company exhibitions.
70 EMG: Known for handling a few high-profile corporate events, such as corporate brand launch conferences, and incentive trips, 70 EMG is a renowned event management company.
Thyme Advertising & Services:
Based in Delhi, Thyme Advertising & Services renders one-stop client solutions for the needs of their corporate event, in terms of planning and production.
As it turns out, all these mentioned companies have extensive experience in handling all types of corporate events based on the client’s needs and can also customize the same based on your needs. Hence, feel free to approach the above-mentioned event organizers to discuss your needs and finalize the planned one based on your budget and your event’s vision.
Also read: WHO CAN BENEFIT FROM AN EVENT ORGANIZER COMPANY IN GO?
What does a corporate event planning agency offer?
There are wide-scoped services that a corporate event management company will offer to assist a client in planning, organizing, and managing the day of the event. A corporate event management company offers services to plan, organize, and execute corporate events of different scales and types. Some of the offerings include:
- Corporate event management companies assist clients in developing a vision and plan strategy. They consider the purpose of the event, the target audience, the budget, and the outcome intended.
- Venue selection and management: They help a client choose the appropriate venue through consideration of the number of people that they can accommodate; the geographical location, facilities, and their negotiation; the corporate event management company also ensures the day-to-day management of the venue.
- The event design and the production: The company also includes the design of the event with themes, decor, branding, color schemes, and visual glasses that make the events look attractive.
- They determine the best possible production that is included in the budget, these include:
Logistic and operations management:
They take the responsibility of conducting day-to-day affairs that include transport, accommodation, catering, and any logistics that are involved. This includes a guarantee that there will not be a shortcoming for the event to run smoothly.
Registration and attendee management:
Includes offering of registration platforms, preparing the list of guests, and allowing them entry.
Entertainment and speech management:
Mic, key speakers, display, etc. all need to be neatly organized.
Marketing and promotion:
Marketing and promoting the event plays an important role as an event needs attendees otherwise the whole purpose is lost.
Post-event evaluation and analysis:
Evaluation, after the event is concluded, makes you understand the flaws, if any, making you prepared for the next occasion.
All these contribute to the primary function of corporate event management companies which is to reduce the burden off their clients’ shoulders.
What makes an event management company stand out from the crowd?
You step out, you will find hundreds of event management companies but what is that one quality that makes them desirable?
However, one quality is not enough to be a successful event manager, a whole lot of criteria must be met. Every event management company offers and promises the same set of skills but not all of them are capable or not willing to deliver. But for the client many times, this is a do-or-die situation making it crucial to understand the ideal event managing partner to suit your needs.
Factors contributing to the success of an event management company include but are not limited to the following:
Understanding of client needs:
Successful management companies invest heavily in understanding their client’s goals, preferences, and limitations. This culminates in the provision of pre-designed services that meet unique client needs and requirements.
Creativity and innovation:
A successful management company is built around creativity. The management team strives to generate unique and unprecedented concepts that make all their events outstanding and intriguing.
Attention to detail:
It is essential to go into details, no matter how minute they may look. A successful company undertakes its activities with precision to give every detail the attention it could require.
Communication:
Successful management companies have communication channels that are open to all their clients, vendors, and staff at all levels of disposal throughout the planning and execution phases.
Vendor relationships:
Successful companies liaise with vendors of their choice before, during, and even after events.
Project management:
Managing an event is just like any other project. It entails the proper coordination of several independent units organized into a manageable structure.
Problem-solving, Adaptation:
Managing an event is fully dynamic and subject to challenges here, and there, be it unexpected, whatever, or something you had not planned.
Customer experience:
Tasks are centered on any successful company.
What are the things you need to look out for while finalizing an event manager?
When deciding to finalize an event manager, there are various key factors you should consider ensuring that you select the most suitable partner for your event. Factors to be considered:
Experience and reputation:
Research the prior and present experience and general reputation of the event managers. Ideally, work with an event manager with a record of achievement in organizing similar events to the one you are planning and who has great recommendations and client testimonials.
Expertise and specialization:
Indeed, an event manager can provide a wide range of services and specialize in a particular type of event or within a specific industry. You should essentially pick an event manager whose specialization matches your event.
References and recommendation:
Ask a potential event manager for references or rather look for recommendations from them. Other professionals, friends, or workmates who have previously worked with them might offer you the solution.
Communication and collaboration:
Communication, transparency, and collaboration are the keys to a successful event management partnership. Therefore, choose an event manager who is transparent and willing to work in collaboration with you.
Creativity and innovation:
Review the event manager’s creativity and innovation. Look at the past work and ideas presented to you to determine if they are fresh and innovative to stand out.
Attention to detail:
Event managers should display a high level of attention to detail throughout the initial planning stages to indicate relevance and knowledge of the event till the execution of the event.
Budget management:
Discuss the event manager’s budget openly and have them lay out everything that will be incorporated to ensure nothing is included without your consent.
Flexibility and adaptability:
Events have their challenges; thus, choose an event manager who can comfortably work even under vague circumstances.
Vendor relationships:
Get to know the event manager’s relationship with their vendors. A strong network is important to establish the groundwork.
Post-event support:
You may wonder what else is remaining once done with the event. Not necessarily. Choose an event manager that is willing to do follow-ups to ensure that you complete the event and explore opportunities for making things better in the future.
Is it possible to host an event without an event manager?
Surely it is possible to host an event without an event manager; it is especially feasible if the event is small and not very complicated; however, the outcome will depend on the extent of planning, organization, and precision that will be brought into the process. If you decide to host an event without an event manager, the following are the aspects that you will have to consider:
Clear objectives define what you want to reach with the event and for whom you are setting up the event.
Budget management:
Construct a detailed budget with all the items that will be used for the organization of your event, the venue, catering, equipment, decoration, marketing, and other needful expenses. Do not defray from the budget at any stage of the preparation.
Time and tasks management prepare a comprehensive plan for the time leading up to the event with all the things that need to be done, delegate tasks, and set deadlines for the people responsible.
Venue and logistics:
Select the suitable place that contains the necessary functionality and capacity to host your event based on logical parameters. Prepare the details for installation and disassembly, parking, and visitor introduction.
Vendor Coordination:
Plan the collaboration with catering, A/V, decoration, and any suppliers you may need. Ask for estimates, arrange agreements, and make your vision clear and known.
Marketing and promotion:
Develop a plan for your participation in communication with potential attendees, start actively promoting your event through social media, advertising, e-mail, and word-of-mouth, and devise a plan for generating interest.
Attendee management:
Develop the plan and system of registration and introduction on-site and give the attendees clear instructions on how the introduction will be done.
Check out the risks:
Plan beforehand any risks and have a base for managing unexpected challenges or emergencies in immediate readiness.
Post-event actions:
Collect feedback from all stakeholders and send thank you notes and necessary post-event communication.
Executed with effort and strict adherence to your plans, an event might be a success, but if you are organizing or head of a large and complex event, hiring an event manager might be the most reasonable choice for you.
How can a business make a positive impact by hiring an event manager?
The positive impact of hiring an event manager for a business can be summarized as follows:
- Professionalism: Event managers’ angle also represents professionalism and concern on the part of a business that decided to rely on their expertise. It restrains well on the image of the company and states corporation thrives for credibility.
- Strategic planning: The event manager is working in balance with their business, discussing the goals, plans, and objectives. They assist in developing a specific strategic plan and considering all the perspectives that arise.
- Creative ideas: Event specialists are responsible for managing the generation of creativity and new ideas. They have a fresh perspective that can help a business look bright in conditions where competition is very serious.
- Stress relief: It can be highly exhausting to constantly work on thinking, and developing business strategies and goals to achieve. Therefore, hiring an event manager can allow a business to focus on other activities, helping to reduce stress and improve productivity.
- Attention to detail: Event managers pay exceptional attention to the way the business is developed and the way the event is being organized. At the end of the day, an event will be remarkable and memorable only if you can make an impact on the attendees.
- Cost-effectiveness: Based on the variety of the supplier and organizer bases that event manager has, they often provide efficient solutions for businesses that can save time and money.
- Brand projection: Excellent event management reflects positively on business, giving a chance to represent it in a particularly exceptional way.
- Measurement of goal achievement: Event managers consider the effect of the event on the outcome and develop goals that can be measured against. Therefore, the event is part of a campaign to receive results, and evaluation against the predefined goal is essential.
What is the difference between a corporate event management company and others?
The differences between a corporate event management company and other types of event management companies manifest in the focus, client base, and type of events. Indeed, a corporate event management company organizes the following:
1) Corporate Event Management Company: A corporate event management company that specializes in the planning and execution of events organized in the corporate domain. Known events include conferences, seminars, activity days, launches, parties, team-building retreats, shareholder shopping trips, and trade shows.
2) Other Event Management Companies: Other event management companies focus on various types of clients and events, such as wedding planning, social organizations, cultural shows, sports events, music concerts, festivals, and non-profit event planning.
3) On the other hand, the audience includes the following: Corporate Event Management Company. Before a corporate event management company organizes an activity, there is a need to plan events that target businesses, corporations, and organizations planning to arrange corporate events for internal or external consumption.
4) Other Event Management Companies: Consequently, event management focuses on entertainment events that satisfy diverse industries such as weddings, parties, family gatherings, weekend extra-circular activities, and other symposia meetings.
5) Therefore, in addition to the audience, the types of these events include:
- a) Financial and capital build-ups.
- b) Development planning for the business.
- c) Promoting the events deemed fit.
- d) Providing training and education.
7) The expertise and services of a corporate event management company include specialized services such as selecting venues for hosting, registration of guests, program scheduled running, deciding for audio and visual services, and sanity speakers and their documentation qualification.
What are the things you need to be ready with while you hire a event manager?
Before hiring an event manager, you need to ensure that you are prepared with certain key aspects to facilitate a smooth and successful working relationship. Below are some of the key aspects one should have when hiring an event manager:
Clearly outline your objective of the event to know what the event aims to achieve, which may include objective-based events such as product launches, networking events, awareness outreach, or celebration of milestone.
Budget:
Have an event budget for the event, so that will enable the event manager to make the proposal and recommendation based on the defined frame.
Event date and rally time:
You will need to be prepared with the event date and time even if it is tentative as it helps the event manager to consider and establish if they will be available.
Event scope and size:
Clearly, define what you want such as the number of people who are likely to attend, the type of event such as conferences, seminars, or gala dinners, and what you want.
Venue preference:
Indicate what you need, for example, location, space, facilities, and ambiance.
Event branding and ideas, if any, communicate branding elements and design concepts.
Vendor option:
Communicate if you want to use your vendors or if they should get you their affiliation vendors.
Get the expectations and key deliverables ready:
For example, overall plan, budget, linkage doc set up and follow up and reporting.
Any past event documentation that you may have. Requirement process. For example, who will decide on the event manager and what will the clear criteria quantifying the event management by ensuring that you are adequately prepared with the key aspects above, one can provide the event manager with the required information for them to be able to understand your event requirements and tailor their service accordingly.
From the writer:
Giving a chance by hiring an inexperienced event manager may sound ridiculous but hear me out!
What I presume when I’m saying this is when a person is new in the industry and looking for chances, they are willing to give more than an experienced one can as they must prove themselves. They are raw, full of ideas, zeal to the brim, looking out for absolutely any chance that comes their way, ready to strike a deal to suit your needs even if they are not making any profit in the bargain. And remember, we were all beginners for some time and wished someone would give us a chance; giving a chance to a fresher makes it worthwhile and endearing.
Conclusion
To sum up the above, though experience comes with time, what you should be looking out for is the event manager’s intention, reliability, innovation, flexibility, communication skills, and willingness to make changes to suit your vision. May the dream event be as spectacular as you!